How do I export all of my HOLLIS search results?

There is no option to select or export all of your results. Instead, HOLLIS allows you to select a large number of items and then export them to Excel, .RIS, or .BibTeX. Additionally, current affiliates have an option to bulk-export the first 5,000 results.

Select all items on the page

To display your export options, use the checkbox at the top of your results list to select all items in the first page of results. By default, “0 selected” will display.

Export 5,000 results

This option will display when you select all items on the page.

• You must be a current affiliate to use this option: if you are not already signed in you will be taken to a HarvardKey sign in page.
• You can choose the export format (CSV, Excel, RIS, BibTeX) and the email address where you would like to receive the file.
• HOLLIS will export the first 5,000 Catalog results and the first 5,000 Articles results. If you are in "Catalog & Articles," you may receive up to 10,000 results. Article results and Catalog results will be interspersed differently in the export file than in the user interface.
• The total number of results in the email attachment may vary slightly from the number of results presented in the user interface, due to record clustering.

Select results to export

Alternatively, you can hand-select a large number of results and then export them.

• You must select results page by page: navigate to the next page of results and use the checkbox at the top of the list to select all results on that page. (To curate your list, select or unselect individual records.)
• After the first 50, you may continue selecting results a page at a time (10 results per page) up to the first 2,000 results.
• To export, select the action options for your results list. This option displays as three horizontal dots at the very top of your results list.
• You may choose to export the results in the following formats: Excel/CSV, Email message, RIS, BibTeX. Additionally, there is a Reserves option that allows course instructors to export results to their Reserves list: select Reserves, then select the desired course.
• FAQ: Why won’t HOLLIS let me page through all of my results?

Additional methods for exporting large lists of items

• Save the search. This method allows you to return to your results set at any time, via the “My Favorites” menu. When you return to the search, your results may include additional items that have been added to HOLLIS in the interim.
• Add items to “My Favorites” before exporting. Make sure you are signed in to HOLLIS: if you are not signed in, your “favorites” will clear when you close the window. This method allows you to build a large list in batches: from within “My Favorites,” the checkbox at the top of a list selects all items in the list, not just all items on the page. We recommend using “tags” to keep your list separate from other pinned items. 
• Export to a reference manager, such as Zotero. This method also allows you to build a large list in batches, but gives you extra flexibility to add citations found elsewhere and more options for converting your list into a properly formatted bibliography. 
  • Visit Getting Started with Zotero for more on installing and using Zotero
• Use the Library Cloud API (requires some programming knowledge).

For further help with exporting results, feel free to contact us and/or review the vendor site's instructions for exporting results.

To export your current loans, see "How can I see what I have checked out right now, or have checked out in the past?"

Have another HOLLIS question? Our HOLLIS User Guide provides an overview of HOLLIS's features and functions.